Executive Assistant

Mississauga, ON, Canada
Full Time
Admin
Mid Level

About Us:

At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.

Why Join Rodan:
  • Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
  • Product Market Fit: With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long-term partnerships with industry leaders.
  • Top Talent & Strong Culture: Collaborate with high-performing, passionate individuals who are committed to excellence and sustainability.
What makes this role great:
  • As the Executive Assistant, you will provide high level administrative support to the President & CEO and executive leadership team. Reporting directly to the President & CEO, you will be responsible for ensuring the efficient operation of the executive office. This role requires a proactive, hands-on approach while building strong relationships with leaders, employees, and external stakeholders to support business objectives and drive organizational success.
  • Learning Opportunities Enjoy ample opportunities for professional growth and development through diverse tasks and responsibilities. 
  • High Impact Work: In this role, you'll be the right hand to our CEO, enhancing focus and capacity by proactively anticipating and addressing the needs of a busy executive.
  • Diverse Scope of Work: You'll have exposure to lots of interesting initiative across the business. Engage in a wide range of activities, from administrative tasks to project and event management, and HR, ensuring no two days are the same.
  • Detail-Oriented Environment: Perfect for individuals who are meticulous and have a keen eye for detail, ensuring precision in all aspects of the role.
  • Proactive Problem Solver: Ideal for self-starters who thrive in dynamic environments, always looking for ways to improve processes and outcomes.
  • Event Planning: Play a crucial role in organizing and executing company events, showcasing your planning and coordination skills.
Key Responsibilities:
  • Manage and maintain the team’s calendar, emails, calls, and other communications, ensuring prompt and professional responses
  • Assist in the planning and execution of special projects, ensuring alignment with company goals and timelines
  • Coordinate with various departments to gather information and provide updates on project progress
  • Build and maintain relationships with key stakeholders, clients, and vendors to support the executive team’s objectives
  • Maintain secure and organized records of all executive-level files and documents
  • Plan and coordinate executive team events, off-sites, and team-building activities
  • Manage team expenses, including submitting reimbursement claims and tracking budgets for department-related expenditures
  • Liaise with the finance team to ensure timely processing of payments and invoices
  • Represent the executive team professionally during interactions with others
  • Provide back-up support to the Office Manager
  • You will be required to work 5 days per week at our Corporate HQ in Mississauga.
  • Other duties as required
Skills and Qualifications:
  • No Job Too Big or Too Small attitude:  the right candidate is ready to tackle any task with enthusiasm and efficiency
  • Expertise in scheduling and organizing meetings, appointments, and events for senior executives
  • Post-Secondary education in Business administration or related field preferred
  • 2-5 years’ experience in an Executive or administrative support role
  • Advanced Office Software Proficiency: Microsoft Word, Excel, PowerPoint, Outlook, Teams, and scheduling software
  • Proficiency in drafting, proofreading, and organizing documents, reports, and presentations
  • Excellent interpersonal and communication skills and a natural ability to build trusting relationships
  • Sensitivity to the needs of the executive team and others, fostering a positive and supportive environment
  • A proactive approach to identifying opportunities to streamline processes or improve efficiency
  • Strong organizational and time management skills are critical, enabling the candidate to manage multiple tasks simultaneously, prioritize effectively, and ensure all deadlines are met
  • Handle sensitive information with the utmost confidentiality and professionalism
  • Willingness to learn our industry
Rodan Benefits Include:
  • Competitive salary and bonus
  • Profit sharing
  • Comprehensive health benefits package
  • Group RRSP with employer matching

Apply Now: If you think you’re a great fit, and are passionate about driving efficiency in a rapidly evolving organization, we want to hear from you!

Referral Bonus: Do you know someone who would be a great fit for our team? We’re offering a $3000CAD referral fee for successful referrals that lead to a hire for this role, effective until further notice. Please connect with Andrew Martinez for additional information at [email protected].

*Please note that a criminal background check will be conducted as part of our hiring process
 
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Human Check*